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College WhatsApp AI Receptionist with OpenAI & Supabase (n8n)

College WhatsApp AI Receptionist with OpenAI & Supabase (n8n)

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$6.64at N8N CommerceChecked Nov 11

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  • Last seen at $6.64 at N8N Commerce on Nov 11.

Our take on the College WhatsApp AI Receptionist with OpenAI & Supabase (n8n)

This is an n8n workflow template that turns a college's WhatsApp number into an AI admissions receptionist. It ingests college documents into a Supabase vector store, then answers student questions in text, voice notes, and images using OpenAI, with a second OpenAI step reviewing each draft reply before it is sent. It suits admissions and IT teams already running n8n, OpenAI, Supabase, and the WhatsApp Business API who want a self-hosted, customizable assistant rather than a closed SaaS chatbot. Against off-the-shelf admissions chatbots, it offers full control over prompts, data, and logging, but you build and maintain the stack yourself.

Best forCollege admissions teams handling high WhatsApp enquiry volumeIT teams already using n8n, OpenAI, and SupabaseSchools wanting a self-hosted, customizable chatbotHandling voice-note and image enquiries from applicants
Pros
  • Handles text, voice notes, and images in one flow
  • Voice notes transcribed with OpenAI speech-to-text
  • Images read with OpenAI Vision plus caption
  • Answers grounded in college documents via Supabase vector retrieval
  • Second OpenAI step reviews and validates each reply
  • Conversations and chat history logged in Supabase and Postgres
Cons
  • Requires n8n, OpenAI, Supabase, and WhatsApp Business API accounts
  • No built-in guardrails beyond the review step; accuracy depends on your documents
  • Setup and prompt tuning need technical skill
  • Ongoing OpenAI and Supabase usage costs fall on you

College WhatsApp AI Receptionist with OpenAI & Supabase (n8n) prices at every store

  • N8N CommerceNew

    In stockPriced in GBP (£4.99)

    $6.64Checked Nov 11
    Visit N8N Commerce

About the College WhatsApp AI Receptionist with OpenAI & Supabase (n8n)

This is an n8n workflow that turns a college admissions WhatsApp number into an AI receptionist. It ingests college documents into a Supabase vector store, then answers student enquiries sent as text, voice notes or images.

When a WhatsApp message arrives, the workflow detects the message type. Voice notes are downloaded and transcribed with OpenAI. Images are downloaded and read with OpenAI Vision, and any image caption is combined with the extracted content. The input is then normalized into a single question, and a conversation record is created in Supabase.

An OpenAI chat agent drafts a reply using the Supabase vector-store retriever to find relevant college information. Chat history is stored in Postgres. A second OpenAI reviewer checks the draft against the same knowledge base. It approves the draft, retries once with correction instructions, or falls back to a safe response. The final reply is sent on WhatsApp and the Supabase conversation record is updated.

Platform
n8n workflow
Input types
Text, voice notes, images
Voice notes
Audio downloaded from the WhatsApp media URL and transcribed with OpenAI
Images
Downloaded and read with OpenAI Vision, combined with any caption
Knowledge base
College documents indexed in a Supabase vector store
Chat history
Stored in Postgres
Answer review
Second OpenAI reviewer approves, retries once with corrections, or gives a safe fallback response
Logging
Conversations logged and updated in Supabase
Integrations
WhatsApp Cloud API (trigger and nodes), OpenAI (chat, transcription, Vision), Supabase (vector retrieval, Postgres chat history)
n8n nodes
if, set, code, switch, Supabase, WhatsApp
Use cases
Admission FAQs, voice note guidance, screenshots of requirements or forms

Questions and answers

What do I need to run this workflow?
An n8n instance, an OpenAI API key, a Supabase project with a vector store and Postgres, and WhatsApp Business API access. You also need your college documents prepared for ingestion.
Does it answer voice notes and images?
Yes. Voice notes are downloaded and transcribed with OpenAI, and images are read with OpenAI Vision, then combined with any caption before the question is processed.
How does it keep answers accurate?
It retrieves relevant passages from your Supabase vector store and a second OpenAI step reviews the draft reply before sending. Accuracy still depends on how complete and current your ingested documents are.
Can I change the tone or rules of the replies?
Yes. The prompts and review step are editable in n8n, so you can set tone, escalation rules, and what the assistant should refuse to answer.
Is student conversation data stored?
Yes. Each conversation is recorded in Supabase and chat history is kept in Postgres, so you control retention and access policies.
Is it a hosted service or a template?
It is an n8n workflow you import and run on your own infrastructure. You own hosting, API keys, and maintenance.
Where is the College WhatsApp AI Receptionist with OpenAI & Supabase (n8n) cheapest?
At N8N Commerce, for $6.64, as of our latest check.