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WhatsApp AI Receptionist & Booking via OpenAI & Google Calendar

WhatsApp AI Receptionist & Booking via OpenAI & Google Calendar

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$23.94at N8N CommerceChecked Nov 11

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Price facts

  • Last seen at $23.94 at N8N Commerce on Nov 11.

Our take on the WhatsApp AI Receptionist & Booking via OpenAI & Google Calendar

This is an n8n automation workflow template, not a physical product. It turns WhatsApp Cloud API messages into a lead-qualification and booking flow: it sends a service menu, asks about project, budget and goals, logs the lead to Google Sheets, alerts the owner on WhatsApp, and uses OpenAI to draft Arabic replies. It also checks Google Calendar and a Data Table to offer and confirm meeting slots. It suits small service businesses that already run n8n and want WhatsApp intake without building the flow themselves; the trade-off is that it depends on several paid APIs and needs setup and maintenance.

Best forSmall service businesses taking bookings over WhatsAppArabic-speaking markets and customersn8n users who want a ready-made lead flowTeams without a developer to build intake automation
Pros
  • Covers the full intake: menu, qualification questions, lead summary and owner alert
  • Writes replies in Arabic with OpenAI, not fixed templates
  • Checks Google Calendar and a Data Table before confirming a slot
  • Keeps per-client session context in an n8n Data Table
  • Runs on n8n, so the flow can be edited and extended
Cons
  • Requires n8n plus WhatsApp Cloud API, OpenAI, Google Sheets and Google Calendar accounts
  • Arabic-only reply generation limits use for other languages
  • No code-free setup: credentials, webhooks and data tables must be configured
  • Ongoing API usage costs sit outside the workflow itself
  • Support and updates depend on the seller, not a large vendor

WhatsApp AI Receptionist & Booking via OpenAI & Google Calendar prices at every store

  • N8N CommerceNew

    In stockPriced in GBP (£17.99)

    $23.94Checked Nov 11
    Visit N8N Commerce

About the WhatsApp AI Receptionist & Booking via OpenAI & Google Calendar

This is an n8n workflow that runs a WhatsApp receptionist for lead qualification and appointment booking. It connects the WhatsApp Cloud API, OpenAI, Google Sheets and Google Calendar. Replies to clients are written in Arabic.

When a WhatsApp message arrives, the workflow extracts the sender's phone number and message text. It tracks each client's session in an n8n Data Table. For a new request, it sends a WhatsApp service menu and saves the client's selection. It then asks about the client's project, budget and goals, and stores the answers to keep the conversation in context.

The workflow compiles a lead summary in Google Sheets and notifies the business owner on WhatsApp. OpenAI writes a personalized Arabic reply based on the lead details. For meetings, it guides the client through choosing a time and checks availability against Google Calendar and the Data Table. It then creates the Google Calendar event and sends confirmations and updates by WhatsApp to both the client and the business owner.

Platform
n8n
Messaging
WhatsApp Cloud API
AI
OpenAI, for Arabic replies
Lead tracking
Google Sheets
Booking
Google Calendar
Session storage
n8n Data Table
Language
Arabic replies to clients
n8n nodes
Webhook, If, Set, Code, Wait, Switch

Questions and answers

Do I need coding skills to use this workflow?
No coding, but you need to import it into n8n and connect credentials for WhatsApp Cloud API, OpenAI, Google Sheets and Google Calendar. You also need to create the Data Table and point the webhooks at your instance.
Does it work with a normal WhatsApp number?
It uses the WhatsApp Cloud API, so you need a WhatsApp Business API setup through Meta or a provider. A personal WhatsApp account will not connect directly.
Can it reply in languages other than Arabic?
The OpenAI step is built to produce Arabic replies. You can change the prompt to another language, but the questions and menu text in the flow would also need translating.
How does it book meetings?
It checks Google Calendar availability and a Data Table of existing sessions, then offers slots and confirms the chosen one. You need calendar access and the table set up for this to work.
What ongoing costs should I expect?
You pay for the APIs it calls: WhatsApp Cloud API message fees, OpenAI usage, and any n8n hosting if self-hosted. These are separate from the workflow itself.
Can I change the qualification questions?
Yes. The questions about project, budget and goals are nodes in the n8n flow, so you can edit the wording and add or remove steps.
Where is the WhatsApp AI Receptionist & Booking via OpenAI & Google Calendar cheapest?
At N8N Commerce, for $23.94, as of our latest check.