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Epson
Epson RapidReceipt RR-400W Wireless Compact Desktop Receipt & Document Scanner

Epson RapidReceipt RR-400W Wireless Compact Desktop Receipt & Document Scanner

4.3(72 ratings)

Best price now

$299.99at Best BuyChecked 1 h ago

Compared across 14 stores. Prices are checked against each store and labelled with when.

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Price facts

  • Lowest price today: $299.99 at Best Buy (checked Nov 10, 2026).
  • Checked at 14 stores.

Our take on the Epson RapidReceipt RR-400W Wireless Compact Desktop Receipt & Document Scanner

The Epson RapidReceipt RR-400W is a compact desktop scanner built around receipts and small documents. It scans both sides at once at up to 60 images per minute, holds 20 sheets in its automatic feeder, and connects over Wi-Fi to phones, tablets and computers. Epson bundles receipt-management and PDF software, and the scanner works with QuickBooks and TurboTax. It suits freelancers, small-business owners and anyone who files expenses or taxes from a shoebox of receipts. Against general-purpose document scanners it trades large-format and high-volume capacity for a small footprint and receipt-focused software.

Best forFreelancers and sole traders tracking expensesSmall-business bookkeeping and tax filingHome offices with limited desk spaceDigitizing receipts and business cards
Pros
  • Duplex scanning at up to 60 images per minute
  • Compact footprint that fits a small desk
  • Wi-Fi plus USB for phones, tablets and computers
  • Bundled receipt, PDF and business-card software
  • Works with QuickBooks and TurboTax
  • TWAIN compliant for third-party apps
Cons
  • 20-sheet feeder is small for bulk batches
  • Maximum document size is A4, so no legal or oversized pages
  • Receipt software is Windows and Mac only, not mobile
  • Daily duty cycle of 3,500 sheets limits heavy office use

Epson RapidReceipt RR-400W Wireless Compact Desktop Receipt & Document Scanner prices at every store

  • StaplesNew

    In stock

    $299.99Checked 1 h ago
    Visit Staples
  • Best BuyNew

    In stock

    $299.99Checked 1 h ago
    Visit Best Buy
  • Micro CenterNew

    In stock

    $299.99Checked 1 h ago
    Visit Micro Center
  • Epson.comNew

    In stock

    $299.99Checked 1 h ago
    Visit Epson.com
  • WalmartNew

    In stock

    $299.99Checked 1 h ago
    Visit Walmart
  • B&H Photo-Video-AudioNew

    In stock

    $299.99Checked 1 h ago
    Visit B&H Photo-Video-Audio
  • eBayNew

    In stockSold by wtradex

    $329.99Checked 1 h ago
    Visit eBay
  • colamco.comNew

    In stock

    $374.10Checked 1 h ago
    Visit colamco.com
  • UniqcliNew

    In stock

    $391.99Checked 1 h ago
    Visit Uniqcli
  • Dell Home & Home OfficeNew

    In stock

    $399.99Free shippingChecked 1 h ago
    Visit Dell Home & Home Office
  • DellNew

    In stock

    $399.99Checked 1 h ago
    Visit Dell
  • QuillNew

    In stock

    $399.99Checked 1 h ago
    Visit Quill
  • AdoramaNew

    Out of stock

    $299.99Checked 1 h ago
    Visit Adorama
  • ReStockItNew

    Out of stock

    $379.99Checked 1 h ago
    Visit ReStockIt

Store links may earn us a commission. Some prices via Klarna.

Epson RapidReceipt RR-400W Wireless Compact Desktop Receipt & Document Scanner price history

Lowest price we've seen: $299.99 on Nov 10 at Staples. Tracked across 14 stores since Nov 10.

What reviewers say

  • 4.3 / 572 ratings

Owners rate it well overall and single out fast duplex scanning and the small footprint. Complaints center on the feeder capacity and on software that takes setup and is desktop-only.

What people mention
  • Scan speedPraisedOwners say two-sided scanning is quick and handles stacks of receipts without much babysitting.
  • FootprintPraisedBuyers like that it takes little desk space compared with flatbed and office scanners.
  • Feeder capacityCriticisedThe 20-sheet feeder fills fast, so large batches need reloading.
  • SoftwareMixedThe bundled receipt and PDF tools are useful, but setup and desktop-only support draw complaints.
  • ConnectivityPraisedWi-Fi and USB connections to phones, tablets and computers work as expected for most owners.

Specifications

Scan Speed
60 ipm (duplex)
Daily Duty Cycle
3,500 sheets
Optical Resolution
600 dpi
Interpolated Resolution
1200 pixels
Document Types
Receipts, Business cards
Scanner Type
Receipt scanner, Document scanner
Compatibility
Tablets, Computers, Mac, PC, Smartphones

Questions and answers

Is the RR-400W worth it for expense tracking?
Yes, if receipts and small documents are your main workload. Duplex scanning, a small footprint and bundled receipt software cover expense filing well. Heavy office scanning needs a larger feeder and duty cycle.
How fast is it, and does it scan both sides?
Epson rates it at up to 60 images per minute in duplex, so both sides of a page are captured in one pass. Real speed drops with very thin receipts and card stock.
Does it work with QuickBooks and TurboTax?
Yes. The bundled software exports to QuickBooks and TurboTax on Windows and Mac. Mobile devices can scan, but the receipt software runs on a computer.
What can it scan besides receipts?
It handles documents up to A4, business cards and passports through the automatic feeder. It cannot take legal-size or oversized pages.
What is in the box?
The scanner, a power supply, a USB cable and setup software including receipt management, PDF creation and editing, and business-card tools. Check the listing for the exact bundle.
How does it compare with a flatbed scanner?
It is faster for stacks of receipts and paper because of the automatic feeder and duplex scanning. A flatbed handles bound books and odd shapes that the feeder cannot.
Where is the Epson RapidReceipt RR-400W Wireless Compact Desktop Receipt & Document Scanner cheapest?
At Best Buy, for $299.99, as of our latest check.
What do buyers say about the Epson RapidReceipt RR-400W Wireless Compact Desktop Receipt & Document Scanner?
Rated 4.3 out of 5 from 72 ratings.
Where can I buy the Epson RapidReceipt RR-400W Wireless Compact Desktop Receipt & Document Scanner?
14 stores we checked sell it, including Dell Home & Home Office, Staples, Best Buy, Micro Center, Epson.com.

Stores we've priced the Epson RapidReceipt RR-400W Wireless Compact Desktop Receipt & Document Scanner at

  • Adorama deals and prices
  • B&H Photo-Video-Audio deals and prices
  • Best Buy deals and prices
  • Dell deals and prices
  • Micro Center deals and prices
  • staples.com deals and prices
  • Uniqcli deals and prices
  • Walmart deals and prices

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TWAIN Compliance
Yes
Color Depth
30-bit color
File Formats
PDF
Image Processing
Background removal
Form Factor
Compact Desktop
Supported Software
Mac, QuickBooks, TurboTax, Windows
Included Software
PDF creation and editing software, Business card software
Depth
4.1 in
Height
4.9 in
Width
11.7 in
Sensor Type
Contact Image Sensor (CIS)
Light Source
3-color RGB LED
Max Document Size
A4
Media Type
Passports, Business cards, Documents, Receipts
ADF Capacity
20-page (ADF)
Tray Type
ADF
Min Document Size
Business card